County of Marin Health and Human Services

RFP to Develop Recommendations for Intra-Departmental Integrated Service Responses for Marin’s Aging Population

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RFP Files: 

RFP Description: 

The County of Marin seeks a consultant or consulting organization to lead an effort that will result in making two or three recommendations towards an intra-departmental integrated and responsive service and delivery system for older adults that more fully addresses the current and emerging needs of this growing segment of Marin County’s population.

Control Number: 

2021-26

Proposal Close Date: 

Tuesday, November 30, 2021

Open Questions Period: 

Thursday, November 4, 2021 to Thursday, November 18, 2021

Proposal Contact: 

Questions and Answers: 

Question:  What kind of submission verification will responders receive for online submissions?

Answer:  Each applicant will receive an e-mail notification from Aging & Adult Services confirming the receipt of the proposal and the date it was received.

Question:  What County GF contributions were made in the last 3 years to hospitals, physician groups or medical institutions?

Answer:  Are you inquiring about any and all county funds for all ages or just for older adults?  Are you inquiring about County general funds that go to County departments or funds that go to external organizations or entities?  Could you specify what is meant by “medical institutions”?

Question:  Are you looking for a proposed approach for establishing, convening, and leading a workgroup? I’m assuming not, based on the structure outlined in Section IV.

Answer:  In addressing the questions and describing qualifications in Section IV, bidders may want to indicate what type of approach they would recommend based on what they’ve found to be successful in the past.

Question:  What level of detail are you looking for with the program budget? Should it include hourly rates for personnel and number of hours for various tasks?

Answer:   Bidders aren’t required to and should not submit a budget as part of their proposals.  Bidders whose proposals score 80% or more will be asked to send proposed budgets as a next step in the evaluation process.  The winning bidder will then be required to submit a budget along with a proposed scope of work during the County contract negotiation process.  A county representative will provide instructions to the winning bidder for what will be required in the budget and scope of work and how the winning bidder should prepare and submit those items. 

Question:  Can we add information to Attachment B describing the personnel who would work on this project and their experience/background? Or, should that information be woven into the six questions of Section B?

Answer: Each proposal should only include what is described in Section IV: - Proposal Requirements and Scoring.   Additional information or materials should not be included and will not be considered.   Bidders may choose to weave in information about personnel who would work on this project as part of their answers to the questions and/or explanations of qualifications in Section IV.

Question:  What office/position would serve as the liaison for this project?

Answer:  The program director and the co-chairs of the Aging Action Initiative will be the primary liaisons with the winning bidder.  One or more county representatives (to be determined) will serve as contacts for the contract and budget process as well as invoicing and other administrative aspects of contracting with the County.

Question:  Can we include a few relevant project examples as appendices?

Answer:  Bidders should only include what is asked for in the RFP (see section IV.   Proposal Requirements and Scoring).  Additional appendices, information or materials should not be included and will not be considered.  Bidders may choose to weave in information about relevant project examples into the narrative section.  Additionally, prior to making an award, the evaluation committee may choose to conduct interviews with applicants whose proposals score a minimum of 80%.  Bidders who may be invited to an interview may be asked about project examples at that time. 

RFP-HHS-2021-26 Submission Form

Use this form to submit your proposal. Alternative submission methods are listed in the RFP PDF file.

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Files must be less than 30 MB.
Allowed file types: gif jpg jpeg png tif pdf doc docx odt eml.